Rotary Shakespeare Marathon and Half Marathon
SUNDAY, 13th May 2018
Start time – 9.00 am
Frequently asked Questions for Runners
Please check these FAQs before contacting the Race Director or FR Systems who administer the entries for the event.
You can also search the website and the FAQs using the Search Option in the menu bar (magnifying glass) box.
1. Is there any information on the course and drinks stations?
There will be an Information Desk near the start area in the town centre at the entrance to Debenhams Store on High Street from 7.00am until 9.00am, where late entries and overseas entrants can pick up runners packs. The Information Desk will be moved back to the main marquee on the recreation ground after the start.
The race starts from Stratford-upon-Avon town centre. The race finishes on the Recreation Ground.
The start will be traffic free but soon after runners will be using roads open to public transport. Marshals will be stationed at all junctions and will indicate crossing points etc. and you must obey their instructions.
In the interest of safety we ask runners not to wear earphones whilst running.
Toilets will be provided at frequent intervals around the course and they are shown along with Drink Stations on the Course Maps.
Note: Full Marathon Runners failing to reach the split point at Greenway North (11.84 miles) in 2 hours 25 minutes will be diverted to the Half Marathon Finish. All runners must complete the Course within 6.00 hours and anyone remaining on the course after this time will be withdrawn from the event. The organisers will not accept responsibility for anyone on the course after 3.00pm prompt.
Drinks Stations are at approximately 2 mile intervals and bottled water will be available at all drinks stations.
Isotonic drinks will not be available. Runners bringing their own isotonic must accept that taking these drinks is entirely at their own discretion and as organisers we strongly advise that runners take medical advice before the event regarding the use of Isotonic drinks.
Mile markers for the Marathon and Half Marathon will be displayed throughout the course.
The Marathon course is a double lap, both races finishing on the recreation ground.
Important: The course has proven unsuitable for wheelchair entrants. Athletes must not be accompanied by dogs or followed by supporters on cycles. Athletes must also discourage friends and relatives from joining them on any part of the course and in particular along Seven Meadows Road and in the run up to the finish.
2. Is there a limit on numbers and when should I enter?
For logistical reasons there will be an entry limit of around 3,700. There are no entries on the day. The limit takes into account an assumed number of cancellations and no shows on the day.
You are advised to enter online as soon as possible. However, you should also note that we do not give refunds under any circumstances. We also regret that we are unable to carry forward or transfer your entry to another year.
3. Can I have more information on Chips and Race Numbers?
Our results service is provided by FR Systems and they will use chip timing. This means that we can provide fast and accurate results and the chip can register every individual start time, even when participants are at the back of the pack. Instructions on the use of your chip will be sent to you with your Race Number and Runners Information. More information can be found on FR Systems web site.
It is essential that you keep your race number and Chip in a safe place. If you lose or forget your chip it will not be replaced. Unless you wear your chip as instructed you will not get a time or position in the results list.
Race numbers must not be given or sold to anyone else. Anyone found to have done this without our consent will be permanently banned from the event.
4. Must I be a member of a running club to enter?
No. However, if you are not a member of a UK Athletics Affiliated Club the cost will be slightly higher than if you are a member.
5. Do I have to obtain sponsorship to enter?
You do not need to obtain sponsorship to enter the event but we are keen that you should do so as charities need all the money they can raise.
If you’d like to tell us about any charities or worthy causes which you intend to raise money for then please let us know by email.
6. Can we enter as a Team?
Yes. Please see the Terms of Entry on our website.
7. Can I transfer my entry to another runner?
Transfers of an entry to another person are permitted with the organisers consent up until the date shown on the Transfer Request Form which is available to download from our web site.
The Transfer Request Form must be completed and signed by the existing entrant and by the transferee and sent to the address on the form with a cheque for £5.00.
8. Can I switch between the Marathon and Half Marathon events?
Any requests to switch from the Marathon to Half Marathon, or visa versa, should be sent via email to FR Systems.
Note that if you wish to change between Marathon and Half Marathon races after the race number has been sent out then you should still notify FR Systems, this will ensure we update your record, however, you will have to run with the race number and chip that has been sent as they are matched.
This means that if you have changed from the Marathon to the Half Marathon then you will run with your Red (Marathon) number and if you have changed from the Half Marathon to the Marathon you will run with your White (Half Marathon) number.
At the cut off at Greenway North, 11.84 miles, you should let the marshals know what you are doing so that they direct you to the correct course as the marshals tend to be guided by the colour of the race number. You should also let the marshals at the bottom of Rumer Hill (just over 8 miles on the first lap and just under 19 miles on the second lap) know what you are doing. Please make it clear what you have done at the finish.
9. Can I check that my Entry has been received?
When you enter online you will receive immediate confirmation of acceptance and entry into the event from FR Systems. Your entry will also be shown on the FR Systems website and you can check your entry status on-line using the ‘Who’s In?’ entry check link under the “Enter Event” menu on this website.
10. When will I receive my Race Number, Chip and Runners Information?
You will be sent all your details by post in early April. If you have not heard from us 10 days before the event please send an email to FR Systems.
For overseas entrants race packs must be collected on the day from our Information desk situated at the entrance to Debenhams store in High Street. The presence of the timing chip prevents us from sending race packs overseas.
11. What charities do you support and do I need to be sponsored to enter?
We’ve been raising money for charity through this event for over 30 years. Because we use volunteers to run the event and we have some sponsorship, we pride ourselves that less than 40% of your entry fee is spent on our administration and the costs of facilities.
The main charity supported is the Shakespeare Hospice, but multiple other charities and good causes also benefit throughout the year.
You do not need to obtain sponsorship to enter the event but we are keen that you should do so as charities need all the money they can raise. If you’d like to tell us about any charities or worthy causes for which you intend to raise money then please let us know by email or fill in the details on the entry form, where you can also choose to sponsor one of our named charities.
The Race is organised by the Rotary Club of Stratford-upon-Avon (the Organisers) on an entirely voluntary basis. Members of the Club and many others help. The Organisers reserve the right to allocate no more than 2.00% of the gross income from the events for general expenses associated with the Club’s future fund raising activities. After this deduction and payment of necessary expenses monies raised will go to charities and good causes.
12. What are the Car Parking arrangements and availability of public transport?
Car parking is available near to the finish area (see map). It is entered by the Swans Nest Hotel at CV37 7LT. There may be delays in leaving the site. For those who wish to leave promptly, a multi-storey and other car parks are available near the site. Parking charges are the same in all car parks.
13. Where can I obtain information on accommodation?
14. What is the Marquee used for?
The marquee is the organisational hub of the event and is used for any queries and results. A supply of pins, labels and plastic bags for clothing, will be available. Refreshments are also available including hot & cold drinks and hot rolls.
15. How do I find the Results?
Provisional results will be displayed at the marquee periodically during the afternoon.
Results will be available on-line as soon as possible after the event. Here are the 2017 results http://results.sporthive.com/events/6267266611049494016
Postal results may be obtained for a payment of £1.00 on the day. Envelopes for this purpose will be in the Marquee, should be self-addressed and placed in the box provided.
16. What are the changing facilities?
Changing facilities will be available at the Recreation Ground – men at the District Council Changing Rooms, ladies at the Boat Club. Storage of clothing bags (male and female) will be available at the Sea Cadet Hut.
The Organisers will not accept any responsibility for loss or damage to the contents of bags whilst in the storage area.
See the Town Map on our website for locations.
17. Is the course hilly?
It is a predominately flat course, and many who enter our event are first time runners. There is an ascending incline as you enter Luddington (1:48 for 220m) and another as you leave (1:30 for 400m). There is a steeper incline as you leave Welford towards Long Marston, which is the most significant hill on the course, and rises approximate 31m over some 1100 meters (1:35 average – 1:15 steepest part for 150m) and descends some 28m over some 450 meters (1:18 average – 1:10 steepest part for 150m)
A height profile of the course is available (the vertical scale is exaggerated).
18. What is the surface like on the Greenway?
The track is fine bound grit – not loose. It is a level surface.
19. What medical support do you have?
A medical back-up will be available throughout the course. Doctors will be in attendance at the Recreation Ground, as will first aid teams provided by St John’s Ambulance.
You must ensure that you are medically fit to undertake this event and that you are adequately covered by your own insurance. Do not expect to achieve what you have not trained for. If you have not trained or have a heavy cold, do not run in the event.
The fitness, training and medical condition of each entrant are matters for his or her own personal concern and anyone in doubt about their ability should not start. The Course Doctor will have the final say and anyone instructed to leave the course must do so.
There is also a website www.runnersmedicalresource.com that is a good resource for runners who may want some guidance in preparation for – and on the day of – a big race. We may have the services of a sports injuries specialist at the finish, to help those who have sustained injuries during the race or are suffering from dehydration.
Note: It is essential for runners with any relevant medical conditions to write details on the back of their race number along with a note of who to contact in case of an emergency. It is advisable to give a telephone number. All runners should write their name and address on the back of their race number. Please use waterproof ink.
20. How should I go about training?
Your health and fitness to run a long race are your own responsibility.
If you are a novice runner, you would be wise to study these and. if in any doubt, consult your medical advisor before running. Even if you are an experienced runner, it makes sense to err on the side of caution and continue to monitor your health and performance; overconfidence can be your enemy.
We have provided “Training tips for runners” which you should view well beofre the race.
21. What happens if I stop on the course and cannot go further?
There is a communications system round the course and there are courtesy cars available to take you back to the finish area.
22. Are there official event photographs and where can I get them?
23. How can I make a comment?
If you have any comment you would like to make about the organisation or other aspects of the event, you can use the Contact Us section to email the Race Director.
You can also follow us on Facebook and Twitter for breaking news and chat to stay up to date with current topics, ask the odd quick question and enter discussions with other runners.
Although we shall try to respond by tweet some replies may direct your question to the Race Director where a fuller question or response is required.
We have tried to make this a well-organised and enjoyable day and we are always open to listen to the views of the participants.
If you send an e-mail direct to our address using your own e-mail system such as Hotmail or Outlook, please do not include attachments. We do not accept e-mails with attachments and they will be filtered out and deleted.
24. Where can I find information about the prizes?
We have a Prizes page giving information about the prizes and their values. You can visit the Prize page here.